August 19, 2004
Approved Meeting Minutes
In Attendance: Chairperson Denise Stueck, Lois Maczuzak, Penny Demerath, Becky Dillenburg, Fred Ponschok, Tom Berg, Sue Hennigan, Paul Brulla, Correen Lewis, Peggy Jones, and Cindy Swiecichowski.
Opening Prayer: Parish Meeting Prayer for August.
Introduction of Guests: Peggy Jones was in attendance representing St. Martin's Parish in Cecil on a temporary basis. Deacon Tom of St. Martin's is hoping to have a parent of one of the students attending Sacred Heart School to commit to representing them at our Board meetings.
Additions to Agenda: None.
Approval of Minutes/Financial Statements: Minutes were approved after clarification was made that Fred will be replacing Tony Piantek as our Pastoral Council representative. After a revised June financial statement was handed out and reviewed, this also was approved. July financial reports are not yet available due to the servers are being updated. We will receive July financial reports at the September meeting.
Inservice: Mission statement was reviewed and we were challenged to develop goals and directions for this year. A few ideas that were generated included: Encourage more parishioners to become more involved in school and religious ed functions. Increased support of MaryEllen's and Lois' goals for the year. Promote events and Generations of Faith gatherings. A positive reflection of our past year was that we had various groups of parish members come forward with concerns that were addressed. As a group we can be approachable to the parish members.
Correspondence: None.
Open Forum: Peggy Jones inquired as to the number of students from Cecil that will be attending Sacred Heart School and also the amount of tuition this year. The cost of tuition is $1100 for a parish member, $3500 for a non-parishioner. Lois will forward the exact number of students to Deacon Tom after registration is completed.
Old Business: Denise reviewed the Table of Contents of Board of Ed binders. This should include the "Prepare the Way" manual, Sacred Heart Catholic Education policies, Board of Ed manual, agendas, financial statements, meeting minutes. All members should review their binders for the most current information. Denise sent for the Board of Ed manual from the Diocese, as no one seems to have a current copy of this particular manual. A timeline was also included so Board members are aware of objectives/directives throughout the year.
New Business:
A. Committee assignments are as follows: Personnel: Chairperson, Correen Lewis; Fred Ponschok; Denise Stueck. Development: Chairperson, Cindy Swiecichowski; Sue Hennigan; Paul Brulla; Fred Ponschok; Denise Stueck Budget Proposal: Chairperson, Paul Brulla; Penny Demerath, Denise Stueck Policy: Chairperson, Denise Stueck; Cindy Swiecichowski; Becky Dillenburg Technology: Chairperson, Fred Ponschok, Tom Berg Finance Council representative will tentatively be assigned to Penny Demerath.
B. Board of Total Catholic Education members list reviewed. It was decided that all representatives from associated parishes should be considered voting members. The policy committee will need to review our constitution for changes to reflect this change.
C. Steve Zais resigned as of 7/15/04. Members are encouraged to seek out candidates. Father Len will need to approve potential candidates prior to a final decision being made.
D. Catechetical Sunday will be held in September. MaryEllen will provide more info as this is decided.
E. Day of Reflection will also be held in September, date to be determined by Parish Council. Members are strongly encouraged to attend.
F. "The Gathering" will be held Oct. 8 - 9th. Development committee will try to promote this to the parish members.
G. We Share Credit Card info was presented by Denise. A certain percentage of purchases are returned to parish whenever card is used. Information will be distributed in bulletins.
H. Denise will try to e-mail agendas to members rather than mailings. Meeting minutes are accessible on the website. Concern voiced that we would not have access to any correspondence/financial statements prior to meetings. Denise will consider this further.
I. Consideration was given for a written report from administrators to be sent along with agendas. After discussion, it was decided that we would just continue with oral reports during the meetings. The School Newsletter will also continue to be included with our correspondence.
Informational reports:
Pastoral office - None.
Director of Religious Ed - None.
School Administrator - Staff is complete. New hires are Don Heil, Language/8th grade main room teacher; Wendy Lundt, Science (7th & 8th).
Pastoral Council - Four new members have been added to the council. Two vacancies still remain. 2004-05 budget begins with a $45,000 deficit. Sources of additional revenue include additional fish fries, staffing the Packer games, increase enrollment, $30,000 from Home & School Association.
Green Bay Diocese Board of Total Catholic Education Minutes - Pertinent information will be shared with Board from Denise as she receives them. Athletic Committee - None. Home & School Association - Linda Meisner, president of Home & School reports the following sources of revenue planned for August and September. August 24, Chrysler & Shawano Auto Sales test drive - $5.00 donated to school per each person that test drives a vehicle. 2005 calendar sales, Packer football raffle to be held at the Shawano County Fair. Games held at the Parish picnic received positive feedback, after fees were paid, $75 profit made from the new games. This is usual for the first year; years following usually show a greater profit. Linda and Beth are painting in the Library/Resource room a reading center for students. Also trying to plan a fall potluck. BTCE Committees - Personnel committee reports that the interviews for staffing went very well, many good candidates applied and were interviewed for the teaching positions.
Announcements: Next meeting scheduled for September 16, 2004 at 6:00pm at Parish Center.
Evaluation of Board Meeting: Suggestions given as to length of meeting and the need to have follow-up of agenda discussions.
Closing Prayer: Our Father.
Respectfully submitted, Cindy Swiecichowski
Top Of Page
Back to BTCE
