February 2005

Thursday, February 17, 2005
Approved Meeting Minutes

In Attendance: Chairperson Denise Stueck, Fr. Len, Sue Hennigan, Fred Ponschok, Penny Demerath, Nancy Schauer, Paul Brulla, Mark Schultz, Peter Warmenhoven, Ron Henn, Becky Croschere, Linda Meisner, Scott Meisner, and Beth McFarlane.

Opening Prayer: Our Father.

Additions to Agenda: Under New Business, Peter Warmenhoven to speak from Finance Council.

Approval of Minutes/Financial Statements: Financial statements were approved. January minutes were not approved at this meeting as not all members had received a copy prior to the meeting.

Correspondence: A packet was received from the Diocese on the School Planning Meeting.

Open Forum: Ron Henn introduced himself to the Board members. Ron is our new parish council representative.

Old Business: Budgets to go to Finance on Wednesday. After a lengthy discussion, a motion was made by Nancy to increase tuition by $100 across the board for the 2005-06 school year. Motion seconded by Denise, all were in favor, motion was approved. Catholic Schools Week activities were reported to have gone well. Revisions made to Policy 4035 and 4045 were reviewed and will now be posted at the church and school entrances for parish and school members to review. Final approval will be determined at the March meeting.

New Business: Denise ran across a Computer and Internet Usage Policy and was wondering if anyone on the Board was familiar with this. It appears to be a policy that was being considered, but never implemented. Policy committee needs to meet and research this policy further. Policies numbered 4065, 4075, 4085, 5005, 5015, and 5025 were reviewed, no changes made. Denise reminded Board members that it is time to consider potential new Board members as we have three members whose terms will expire this year. New Board members will be chosen on the 3rd Sunday of May at the 10 a.m. mass. Please give potential names to Fr. Len for approval. The Dive In High School Youth Conference being held on Feb. 27 is geared toward students interested in the priesthood. The Green Bay Diocese School Planning had their first meeting. The purpose of this group is to evaluate school viability throughout the diocese. Bishop Zubik has a strong desire to keep Catholic education continuing. Anyone interested may attend; we need two representatives from our parish along with Fr. Len and Lois to attend. Next meeting is scheduled for Feb. 22.
Peter Warmenhoven spoke to us in appreciation of the Board and Home and School's support in searching for a source of extra income to support the school and parish. Once again he is requesting that the Board becomes more involved in searching for new ways to increase revenue, especially since the projected enrollment is decreasing. One suggestion was that the Board develops a fund raising committee. Although this subject was discussed at great length, no definite plan has yet been decided upon.

Informational Reports:
A. Pastoral office, Fr. Len - No report.
B. Home & School Association - Linda Meisner reports concern over calendar raffle proceeds and how these are to be distributed to the Home and School, since bussing fees will soon be accumulating. Appropriate persons are not here to address this concern.
C. Finance Council - No report.
D. Director of Religious Ed - No report.
E. School Administrator - Becky Croschere here in place of Lois. Becky presented the Board with information on a proposal for a 4 year-old kindergarten class to be held at Sacred Heart School. Please refer to attached copy of proposals. In order for this program to be successful, it must stand on its own without taking away from the current 5 year-old program. The Shawano-Gresham school district is considering moving forward with this and the consideration is that we could offer this before they are able to with the hope of increasing our school enrollment. Please review the proposals for further discussion at our March meeting.
F. Pastoral Council - No report.
G. GB Diocese Board of Total Catholic Education Minutes - No report.
H. Athletic Committee - No report.
I. Committee Reports - Personnel committee reports that they will be meeting on March 3. No other committee reports were made.

Announcements: Next meeting will be held on Thursday, March 17, 2005 at 6:00 p.m. at Parish Center.

Closing Prayer: Hail Mary.

Respectfully submitted,
Cindy Swiecichowski

The following are several proposals for starting a four year old program here at Sacred Heart Catholic School.

Proposal One
If the five year old kindergarten's enrollment does not meet 15 or more students, we will take in four year old students up to a total of 20 students per day. The four year olds may sign up for two or three days.

The two days program would bring in $110 per month for full days. A total of $1100 per year.
The three days program would bring in $130 per month for full days. A total of $1300 per year.
If a parent chooses to do only half a day this cost would be half. $550 half two days. Or $650 for half three days.

Income for Proposal One
With *five students for the three day program and five students for the two day program = $12,000

The cost of the program would cost an aid in the room at an hourly rate of $8 per hour.
$11,520.
*If we would take in more students till we have an enrollment of 22 total students.

Proposal Two
Start a four program independent of the five year old program. The program would be set up in the library. The program would only take place three days a week. The cost would be $130 per month/$1300 per year. The total enrollment limit would be 10 students. Minimum number of students 6 students. The salary would cost for the 108 days (3 days a week) $6912. Six students would bring in $7800.
Break down 6 students tuition = $7800
7 students tuition = $9100
8 students tuition = $10400
9 students tuition = $11700
10 students tuition = $13000
No two day program because the school age children would be using the library those two days.

(The cost of supplies would be kept to a minimum because the supplies would be shared with the five year old program. I would be about $500 to $600 spent on supplies.)

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