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Sacred Heart Catholic Community
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SACRED HEART PARISH Board of Total Catholic EducationSacred Heart Center, Upper Level Meeting Minutes January 18, 2007 Meeting was called to order by Mark Fuller @ 6 p.m. Present: Mark Fuller, Sister Gemma Therese, Lois Maczuzak, Becky Dillenberg, Tom Berg, Alex Schreiner, Fred Ponschok, Denise Stueck, Brenda Onesti, Nancy Schauer, Penny Demerath Excused: Ron Henn, Correen Lewis Opening Prayer: led by Mark Fuller Approval of Agenda: Schreiner motioned, Schauer seconded, motion carried. Approval of Minutes of December 2006: Schreiner motioned, Berg seconded, motion carried. Approved with addition of Penny Demerath being present. Approval of Financial Statements—RE and School: Schaurer motioned, Onesti seconded, motion carried. Detail of school and FF tuition budget distributed. Board will send a letter to those who have not paid any tuition. Letter will ask for a commitment to pay tuition and to contact Lois. Finance council meeting is Feb 20 th at 7pm. Ponschok will attend as the Board Rep. Nancy Schauer agreed to attend in March. Informational Reports: School Administrator: Prepare your child for K program, one student will attend in Feb, first months tuition has been paid. There have been a few calls inquiring about program. Next year will offer Tuesday and Thursday afternoons only. Invite to CSW sent to potential 07-08 K students. Enrollment projected at 121 for next year. Projecting 9 incoming K students (counting siblings of current students). DRE: Catechists inservice was held Jan 3 rd. Topic: books of the bible that are historical. The catechist thank you party was held. Vicki did all the cooking, held in the church basement. HS session 3 began on Jan 10 th. We have a new 8 th grade catechist, Clayton Kane. New “team” to teach HS class: dating, love, and marriage (three different catechists). Reconciliation meeting was held last evening. Sr. Gemma spoke to parents on “children’s moral development”. Activity for parents and students was the 10 commandments mobile. Confirmation talk is scheduled for Sunday at 7 pm. First penance is next Sat. at 9 am. RCIA: 2 people having the Rite of Welcoming next Sunday the 21 st. Sr. Gemma will offer a monthly discussion time on a FRONTLINE program: “The Historical Jesus”. This will be posted in the bullein. Lost 2 students but picked up several families (approx 7) after Christmas—a couple new families moved into town. Mark Fuller and Amy Koeller will be attending a Diocesan meeting about youth ministry in January. Amy met with some of the youth ministers from other parishes in town. Amy will attend their next event to see if it is appropriate for our youth. Athletic Committee: Berg gave report. A team boy took first place in Shawano city tournament. At Manawa tournament A team boys took first and A team girls took first and took the sportsmanship award. Submitted proposed fundraiser for booster club: Hansen’s pizza sale. Last year took in $3600. Consensus reached by board to approve this fundraiser. Board Committees: Development Committee : both Brenda and Alex went to Day of Reflection. Sr Gemma discussed with Father moving FF to Sunday. The following reasons not to move elementary and MS to Sunday were discussed. #1. We have worked hard with other schools to free up Wed evening for FF. #2. Families go out of town alot on weekends. #3. Survey of catechists: only 2 catechists said they would be available on weekends to teach. #4. Time frame not sufficient to teach FF between masses. Development committee will meet with Sr. Gemma to discuss their ideas further. Sr. Gemma will consider shortening FF for elementary and middle school to 1 hour 15 minutes instead of 1 hour 30 minutes. Personnel: Will begin evaluation process of administrators. Stueck will meet with Fuller to discuss survey process. Budget Committee: School FF budget is due February 22 nd. FF budget is due by Feb 1 st. Fuller asked that board members give their budget suggestions to appropriate administrator. Policy : Will further discuss need for school safety policy at next meeting. There were some unauthorized people in school building Wed. evening. Will try to keep Kindergarten door locked. Will need to discuss safety during FF classes on Wed evening at next meeting. Safe Routes for Schools Grant—the school participated in survey. Technology Committee: Shawano Chamber of Commerce website will add a link to church/school website. Technology plan that is submitted to the state of WI is being finalized; budget component needs to be completed. Activities: Dillenberg reported that a dance is being planned for the youth of the entire parish. The dance will be held in the spring, date not yet determined. New Business: Will table until meeting in February due to time constraint. Next meeting: February 15, 2007 at 6 pm. Closing Prayer was held. Meeting adjourned at 7:30 pm. Respectively submitted, Denise Stueck, Board Secretary SACRED HEART PARISH Board of Total Catholic Education Sacred Heart Center, Upper Level Thursday, January 18, 2007 6:00 p.m. AGENDA . Opening Prayer 3. Approval of Agenda 4. Approval of Minutes of December 2006 5. Approval of Financial Statements—RE and School Looking also at "Tuition Update for Sacred Heart School through Dec. 31, 2006" (Thanks, Lois for this information) 6. Informational Reports: School Administrator- include status of new pre-kindergarten program; # of families that still have not contributed to tuition since your appeal in Dec. 2006 DRE- comments on development proposals of Dec. 6 development committee meeting Athletic Committee ( any tournaments won??) Board Committees: Personnel- review evaluation process and any work that needs to begin. Budget- now is time to begin budget planning; plan of action Policy- any new policies needed?; school safety? Development- any further meetings? adult formation ideas? status of faith formation on Sunday? Activities- any ideas or plans? Technology- web site review needed; user friendly?; current?; able to be updated by more than one person?; use of web-site to promote Catholic education; improve communication; better web software needed? 7. Old Business: Length of board terms (info. given to nominations committee?) Schedule for a BOTCE member to attend monthly finance committee meeting (Tom and Mark have gone so far) 8. New Business: Marketing school to parish members, using church census data to pinpoint pooible families. 10. Closing Prayer and Adjourn
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