Sacred Heart Parish

Board of Total Catholic Education

Thursday, May 18, 2006

Meeting Minutes

Meeting was called to order by Denise Stueck at 6 p.m.

 In attendance:   Denise Stueck, Lois Maczuzak, MaryEllen Waldvogel, Alex Schreiner, Ron Henn, Fred Ponschok, Tom Berg, and Nancy Schauer

Excused:   Mark Fuller

Opening Prayer:   was performed

Approval of Agenda:   Ponschok moved, Schreiner seconded to approve agenda.   Motion carried.

Approval of Minutes: Bergmoved, Henn seconded to approve minutes with a definition of the job description committee to include Denise Stueck, Nancy Schauer, Cindy Swiecichowski and Alex Schreiner.   Motion carried with above mentioned change.

Financial Statements:   Schauer moved, Henn seconded to approve the school’s and religious education’s financial statements.   Motion carried.

Informational Reports:

• Director of Religious Education – updated the Board on applications that were received from two people for the coordinator/facilitator position.   Much discussion centered on the two full time coordinator positions.   The coordinator needs to have a BA the facilitator does not.   The Business Administrator has questions as to how to proceed with the elementary position . . . a meeting will be scheduled with Father, the personnel committee and the Board of Education if necessary.
• School Administrator – the 2006 – 2007 calendar was distributed and discussed.   There were three requests put before the Board:
• 2007 class to have a brat fry at Qualheims 8/19 & 8/26
• 2008 class to have the Kringle sale
• 2008 class to have the wreath sale

Berg moved, Schreiner seconded to accept the requests.   Motion carried.  

Since no one came forward to coordinate the calendar sale for 2007 the Home and School is suggesting that a scaled down (less expensive) calendar be produced and sold to raise funds.   The replacement of the gym floor needs Parish Council approval, but will need to remove asbestos and then schedule an install time.   The Mielke Theatre approved the use of the park for the 125 th (tentatively scheduled for 10/14/06 from noon to five).

• Pastoral Council – see Pastoral Council minutes
• Athletic Committee – no update at this time
• Finance Council – see Financial Council minutes
• BTCE Committees
• Personnel –Will be used to interview the facilitator responses received
• Budget Proposal –no action taken.
• Policy – no action taken.
• Development –task force reported on the survey that was sent and the results of those that were completed and returned.   The results were given to Pastoral Council.   Items that were discussed were:
• What procedures do we have in place to follow up with prospective enrollees?   (procedure was explained)
• Webb site needed to updated with school information
• A persons first impression when entering the school office
• Technology –discussed the computer lab temperature log . . . temperature should be kept around 72 degrees.   Possible solutions were discussed.   Computerization usage is around 75%.   Grades 2 through 8 are in the lab.   Wiring to the kindergarten, six and eighth grade rooms.   Grants are being sought.   An updated five year plan is due this summer.

Old Business:   still seeking one new member and discussed board members needed for next year

New Business:   none

Announcements:   Next meeting is scheduled for Thursday, June 15, 2006 at the Parish Center, Upper Level (Alex S and Mary Ellen W are excused)

Closing Prayer:   was held

Meeting adjourned at 7:00 p.m.

                                                                        Respectfully submitted,

                                                                       Nancy Schauer

                                                                        Secretary

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