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Sacred Heart Catholic Community
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Parish Pastoral CouncilThe Parish Pastoral Council sets the direction of parish life through listening and responding to the Spirit of God, organizing lay participation and cooperation, facilitating shared practical wisdom, and doing parish planning. The pastor with the assistance of the Parish Pastoral Council determines the vision and mission of the parish. Minutes of the Pastoral Council Meeting held on October 18, 2007
Members/ Present (P) or Administrators Absent (A) Father Len Arrived at 7:45pm Lois Maczuzak P Penny Demerath P Amy Koehler P Sister Gemma Therese P Dave Koeller P Amy Tomashek Arrived at 8pm Scott Krueger A Gemma Niemuth P Randy Lorge A Linda Olson P Bill Erdmann P Troy Edwards P Ron Henn A Sharon Giese P Patty Rindt A Andy Onesti P Jim Daniel A Pat Gipp P Due to the absences of the co-chairpersons, Gemma facilitated the meeting. Opening Prayer – Advancing the Mission Campaign Prayer was led by Gemma. Approval of Agenda - Motion was made by Andy and seconded by Troy to approve the agenda. Motion carried. Approval of Minutes - Discussion of the minutes was held. Motion was made by Andy and seconded by Linda to approve the minutes. Motion carried. Committee Updates: A. Building & Grounds– Penny stated that Jake Yeager, a Buildings & Grounds member, had removed a tree/shrub from the north side of the church; this was required by SMU as it blocked an electrical box. A shrub in that area will also be removed so that the box is completely clear. The tree to the north of the rectory will be trimmed by Jake and the tree near the school which blocks the school name will be cut down by Jake. Next month the committee will do its annual walk-through of the parish buildings and grounds to begin to prepare priorities and obtain estimates for the 2008-09 budget process which will begin after January 1. Jake is also working on building a wall in the church basement conference room to separate the conference area from the mechanical area. B. Finance – Sharon reported that as of September, revenue was $72,132.01; expenses were $99,761.70 leaving a net loss of $27,629.69. Year-to-date the parish is behind over $30,000. The Line of Credit has a current outstanding balance of $42,000. Sharon also informed the Council that it is believed that incorrect figures for 2006-07 given to parish in September; instead of being ahead by $60,000, the parish was ahead only about $16,000. It is believed the wrong financial statement was used to prepare the presentation, but it was realized too late. C. Stewardship – Dave and Pat met and went through the stewardship materials that were left at the Center by the past Council member. It was stated that the Stewardship Fair is usually held in November with a time/talent survey afterward. Dave questioned that, with Advancing The Mission Stewardship Campaign, is a fair needed? He thought perhaps the stewardship fair could be done during Lent. Several suggestions were given to draw parishioners into the stewardship fair, including drawings for donated prizes or serving food. The Council agreed with Committee’s idea to postpone the stewardship fair until Lent. D. Board of Total Catholic Education – Amy & Ron were not in attendance at the time of this report. The school and faith formation reports were reviewed. Lois reviewed the idea of “tuition rollback” to less than $1,000, which had been discussed at the BTCE meeting earlier in the evening. It was mentioned that more definition is needed for the ‘school’ project for ATM—is this how the money could/should be used? Council members indicated the concern of funding the school. Perhaps promote the school through former SHCS student achievements displayed in the Gathering Space. Development Committee is dedicated to increase enrollment. E. Activities – Andy stated that Lynn passed on a name of a possible sponsor for an activity and Andy was following up on this lead. F. Youth Ministry Report by Amy Koehler – Amy stated that the Youth Ministry group continues to work on their mission statement and are hopeful that it will be completed within one or two more meetings. Another VITAL training session will be held November 17. The fall harvest bake sale earned about $283 for the Youth Ministry Program and that there were enough parishioners who volunteered for this activity. The Center Youth Ministry north area floor has been waxed and the room is ready for the donation games. Couches and chairs are in the southwest room of the Youth Ministry area. G. Nominations – Troy stated that Scott has the materials, but was unavailable for the meeting. H. Liturgy & Worship – Fr. Len is working on reconciliation for all classes. The Decorating Committee is working on Advent season decorations. No date has been set yet for parish communal service date. I. Evangelization – Linda stated that Sr. Gemma and Linda went to a conference entitled “Evangelization Without Limits”. The speaker was Sr. Judy from New Orleans, who stated that part of evangelization is prayer. Everyone should find something that they wear or carry everyday and every time you look at that item, say a 3-second prayer. A pamphlet entitled “A Parish Vision for Evangelization” stated that evangelization is a part of every facet of parish life, not a program apart from other ministries.” How is our ministry spreading the Good News? The speaker stated that spreading the Good News and spreading change should be a part of every committee and not a separate committee. Linda questioned if a separate committee for evangelization is needed. Fr. Len stated that the message given by Linda to the Council is what this committee is supposed to do. Linda gave Gemma “Everyday Evangelizing for Everyday Catholics”, which has suggestions that could be printed in the Pulse or bulletin, such as using a religious calendar, saying grace before and after meals, discussing the morality of TV shows, changing pews periodically to meet others, praying for parish leaders. She suggested that we give this information to parishioners a part at a time to teach them about evangelization. Linda suggested an “Evangelization Corner” for the bulletin or the Pulse. I. Human Concerns – Patty was not present. J. Communications – Gemma – The Pulse deadline is October 31 and articles should be sent to the Center. Linda asked to review the purpose of the Pulse. It was stated that it was to reach those that don’t come to church to keep them in touch with the parish and hopefully bring them back to the church. Effective newsletters keep parishioners connected. We need to keep the Pulse going now because of the Advancing The Mission Stewardship Campaign. It was suggested that a survey be put in the Pulse to determine how many people read it. It was suggested to keep both the bulletin and Pulse as different lines of communications open to get the message out to all parishioners. Old Business Advancing The Mission October 4 th Review: The pew survey indicated the school is top priority. Adding to endowment principal suggested. Added principal allows for more earnings, which in turn covers more expenses, which could reduce the tuition costs and the burden on the parish for the general fund. It was suggested to reach financial goal of a certain amount in the endowment fund to be able to reduce tuition and burden on the parish for operation of the school. School – increase support
Youth Ministry – enhance YM
Liturgist
Phase 2
It was stated that one project builds off of the other. If school support is increased through the endowment, then more funds will be available to support the Youth Ministry Program. Increasing involvement of our youth through the school and Youth Ministry Program would increase participation by parents and increase financial stewardship. A liturgist would enhance the mass celebration, giving different varieties of music and coordinating all liturgical ministers, would increase mass attendance and participation leaving to more involvement and financial stewardship. Higher mass attendance and stewardship leads to a need to finish the reconfiguration of the church building through Phase 2. Olan Mills Parish Directory: Penny has been working on this diligently. A roster needs to be prepared by Lynn and some pictures are still waiting to be received. It is hoped it will go to Olan Mills next week. New Business: none. Closing prayer: Fr. Len led us in saying the Our Father. Next meeting to be held Thursday, November 15, 2007 @ 7:30 p.m. in the Parish Center Upper Level, SE. Respectfully submitted, Penny Demerath Parish Business Administrator/ Acting Pastoral Council Secretary October 18, 2007 7:30 p.m. Parish Center Upper Level SE Agenda Please note “Change” of room for this and all Future Council Meetings. Opening Prayer
New Business
If you can’t attend a Pastoral Council meeting, it is your responsibility to contact Lynn AS EARLY AS POSSIBLE by phone at 526-2023 or email at lbraun@sacredheartofshawano.org. Scheduled Meeting Dates for 2007-2008: November 15, 2007 December 20, 2007 January 17, 2008 February 21, 2008 March 20, 2008 April 17, 2008 May 15, 2008 June 19, 2008
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